Main Purpose

Providing support to the Project Coordinator in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of the project

Accountabilities

DRAFT

•              Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally

•              Monitoring, analysing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments

•              Assisting in exploratory missions and assessments as needed and participating in the development of security plans

•              Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.

•              Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator. • Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.

•              Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator.

•              Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays)

•              Performing assigned additional responsibilities or tasks as required by the Project Coordinator

MSF Section/Context Specific Accountabilities

Representation, Communication & Positioning

•             Maintain in conjunction with the PC networking relations with MoH and administrative employees/ officials

•              Keeps a complete and updated detailed list of all important and useful contacts (authorities, health officials, civil society, security contacts, other NGO’s etc.)

•             Follow the information diffused by the local media daily Security & Context Analysis.

•             Understand and follow security guidelines and contribute in analyzing, Sop’s and guidelines development, collect security information and report back timely to project coordination.

•             Support the project coordinator to arrange meetings and events.

•             Participate in meetings and representation when asked and required (local, Administration, Community).

•             Keep the project coordinator and team updated with security and context changes, indicators and implications.

•             Make the team aware about culture and traditions to be respected and advise on the action/behavior orientation

Reporting

In close cooperation with Project Coordinator, and project staff: monitors developments and changes in local conditions, arrangements for provisions of medical care, security management and community relations to ensure that all events pertinent to the security and safety of staff in the performance of their medial work are carefully monitored and reported (incident log).