Performing the day-to-day purchasing activities at project level according to MSF protocols and standards to ensure optimal running of the / project.

• Performing on a day-to-day basis the purchasing activities of the project, analyzing market sources and competitive pricing conditions among different suppliers to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities: 

•       Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply Activity Supervisor of all information or modifications to the data i.e. price, address, items available

•      At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed

•     Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval

•  Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made.

•       Assisting in reception control process with the storekeeper.

•       To ensure a proper archiving of the purchasing document

•   To keep him/ herself updated with the supplies available in the local market from different suppliers and the price.