General objectives of the function:

Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities, and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Key responsibilities include:

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager\'s supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor\'s instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices.
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person\'s task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities.
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and instructing and monitoring drivers on correct driving habits and standard checks.
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

Context specific accountabilities:

• Responsible to prepare roster of staff under him
• Responsible to prepare fuel and maintenace consumption reports
• Resposnible to follow on tax and token issues, fuel supplier contarcts,Insurance issues
• Together with TAS ensure good implementation of safety and security measures and protocols in all MSF-OCB premises at project level (preventing fire, supply quality water, fences, )
• Together with log manager In liaison with the Supervisor, integrate adequate tools in case of emergency/ evacuation and hibernation plan.
• Supervise the adequate functional operation of generators in all premises (fuel consumption, services on time, check-ups done) and to liaise with the Mechanic or Drivers
• Fleet supervision/organisation and monitoring
• Organize/supervise and monitor MSF-OCB fleet activities (schedules, planning, etc)
• Assure a good follow up on documentation, policies and protocols of MSF-OCB fleet
• Assure safety and security of passenger based on the MSF-OCB policies and protocols
• Liaise with the Mechanic or Drivers for the services/maintenance/consumption of MSF-OCB fleet
• Keep record of hired vehicles (city car, lifter and trucks)

Staff supervision

• Supervisor for drivers, radio operators, watchmen
• In collaboration with the HR department, participates actively in the recruitment process of the staff under supervision .
• With supervisor\'s recommendations, organize security briefings/training of the staff under supervision.
• Prepare work schedule for all staff under supervision.
• Prepare leave plan for all staff under his supervision
• Evaluate all staff under supervision.
• Organize and participate actively in weekly logistics and monthly radio operators, drivers and watchmen meetings
• Inventory system in the assigned area
• Ordering, receiving and delivery procedures
• Implement,Monitor and follow up  inventory system and TMS for all facilities
• Reporting Requirements
• Monthly Maintenance and Fuel report
• TMS
• Insurance,tokens etc..

Protocols

• Policy for Vehicle Fleet Management in the Field
• Logistics Department Policies
• MSF Security and Safety Protocols and Procedures